City Clerk

Responsibilities

  • Plans, organizes, controls, and directs all aspects of the City Clerk’s office and serves as supervisor to the Deputy City Clerk
  • Serves as the Executive Assistant to the City Manager, providing highly responsible executive support, office administration, coordination, and research to assist the City Manager
  • Performs research and provides information, documents, and legislative management services to the City Council, and serves as the liaison between the City Council and the public
  • Manages City Council meetings to include scheduling, preparation, and distribution of agenda packets, ensuring notification of public meetings and hearings meet all legal guidelines
  • Attends all City Council meetings to record proceedings and compose meeting minutes for the official city record
  • Creates and administers city records management program to store, preserve, maintain and retrieve all official city records
  • Manages the city’s official public records requests process, including receipt, assignment, research, redaction, cost of service, and distribution
  • Composes legal notices, letters, and advertisements for council actions and the City Manager’s office
  • Manages the annual operating budget for the City Manager, City Council, City Clerk/Deputy City Clerk, and Community Relations
  • Administers all Oaths of Office to Police Department personnel and public officials
  • Manages all city advisory boards and commissions: schedules interviews, maintains rosters, manages terms, and advertises open positions